The City Clerk is charged with statutory responsibility as outlined in NJSA 40A:9-133.
The City Clerk serves as secretary to the municipal corporation and is responsible for issuing licenses, overseeing municipal elections, and as the Records Coordinator and Manager; responsible for implementing local archives and records retention programs as mandated and maintaining the archives of official City documents. The Clerk serves as custodian of the City seal, affixing it to all papers and documents according to law; minutes, books, deeds, contracts, and archival records. The City Clerk administers the oath of office to city officials and individuals appointed to serve on the various City Boards and Commissions.
As secretary to the governing body the Clerk assists in the preparation of the agenda, records the minutes of all Council Meetings and preserves all documentation of the City Council's actions. Ordinances and resolutions enacted by City Council are permanently archived by the City Clerk.
Serving as the chief administrative office and chief registrar of voters, the City Clerk is responsible for conducting municipal, primary and general elections within the city. The Clerk's duties include voter registration, public notices, and distribution of election materials and supplies. September 2011, the City under went a redrawing of the Wards based on Census data from 2010. Then in 2012, the City was required to complete a redistricting. New maps of the wards and districts are available for veiwing under Voter Registration and Election Information Page.
The City Clerk is responsible for accepting, processing, and issuing applications for permits, and business/ABC licenses. The Clerk is also responsible for coordination of the City Auction and items at the City's disposal such as houses, lots, automobiles, trucks, bicycles and equipment not needed for public use.
The Office of the City Clerk responds to over six hundred (600) OPRA requests yearly; issues and/or renews more than thirteen-hundred (1300) business licenses; and manages the one-hundred and forty-one (141) Alcohol Beverage Control licenses in the City. Bingo and Raffle application forms are online and available in the Clerk's office. Licenses must be obtained through the Clerk's Office.
In a continuing effort to respond to the public, we are implementing a new records imaging system in 2013. This sytem will help ease the filing, storage and retrieval of public documents city wide.