Frequently Asked Questions

You can request a copy of a death certificate in person or by mail. If you request a copy of the death certificate in person, you will receive a certified copy at that time. All certified copies contain the official stamp of the city of Trenton. The person requesting a death certificate will need valid photo identification.

Proof of relationship to the person named on the record is required. The following persons are authorized to obtain a certified copy of a record:

• The parents of the person listed on the record
• A child of the person named on the record, if of legal age (You will need to show your own birth certificate)
• A sibling of the person named on the record (You will have to show a certified copy of your birth certificate)
• The current spouse (You must present a certified copy of your marriage)
• A legal representative (You will be required to show a court order)
• A guardian with legal custody of a minor child (You will have to show the court order)
• A federal, state, or local government agency for official use only. Identification is required

You can authorize another person to obtain a copy of the death certificate on your behalf. The applicant must provide a notarized letter that includes the name of the decedent’s name as it appears on the record, the decedent’s date and place of death. Include the name of the person authorized to obtain a copy of the record. The person authorized to receive the death certificate will be required to submit a valid form of identification.

Apply in person or send your written request to our office at City Hall. Our office hours are Monday through Friday, 8:30 a.m. to 4 p.m.

If you send your application by mail, please provide the following information or print a copy of the application (PDF) to request a certificate and complete the Death section:

• The decedent’s full name as it appears in the record
• The decedent’s mother’s full maiden name
• The decedent’s father’s full name (if listed on the record)
• The exact date of death
• The exact place of death
• Attach copies of your proof of relationship to the individual identified on the record
• Indicate the number of copies needed, and the reason for which you are applying for the death certificate (to obtain a passport, driver’s license, registration for school, marriage, etc.)
• Include your telephone number

The cost for a certified copy is $20 for the first copy and $5 for each additional copy purchased at the same time.

No personal checks are accepted. Cash or money orders addressed to City of Trenton are acceptable.

Please contact us at 609-989-3236 if you need to speak to a representative.