Frequently Asked Questions

The Division of Purchasing receives requests from other divisions of the City who needs products or services. If the estimated cost for these products or services is estimated to be between $0.00 and $40,000 the City receives quotations from vendors. The lowest bidder meeting our requirements for the product or service is then awarded a Purchase Order.

When requests are received from the various City divisions, and the estimated cost of the products(s) or service(s) requested is $40,000 or more, the City is required by New Jersey Local Public Contract law to seek a formal bid by advertising the bid in a local newspaper. The formal bid process is much more detailed than quotations, requiring a number of forms, which need to be completed and submitted with your bid.

When goods or services are estimated to be over $40,000. The Purchasing Division places a notice on the City's requesting proposals (RFPs) for the goods or services. Interested companies/ vendors can request the proposal via email. The award is made by resolution based on established criteria for evaluating.

The Division of Purchasing is always available to answer any questions that may arise. The following are phone numbers you may want to keep handy:

• Affirmative Action-Contract Compliance Office Phone: 609-989-3108
• Purchasing Staff Phone: 609-989-3139

You will receive a City of Trenton Purchase Order. This purchase order is your Authorization to deliver the product or service.

When you receive your Purchase Order, you will also receive a voucher. Once you deliver the product or service, sign the voucher and return it to the "Bill to" address on the Purchase Order. If there is no "Bill to" address, send voucher to "Ship to" address.

Generally, you should receive a check-in 2 to 3 weeks after you send in your voucher.

The City uses a wide range of products and services which can be found on the Bidders/LBE application form. The following is a list of some contracts, which the City bids annually:

• Architectural Services
• Auto Parts
• Dog and Cat Food
• Engineering Services
• Janitorial Services
• Medical Supplies
• Office Supplies
• Paper Goods (Paper Towels, Toilet Tissue)
• Printing
• Security Guard Services
• Tire Repair
• Uniforms and Shoes
• Vehicles
• And Many More